Privacy Notice
Introduction
In the ordinary course of business, IVF Media collects, uses, and shares personal and sensitive information pertaining to its clients, employees, partners, and others. Obtaining this information is important to our ability to conduct our operations and to deliver the highest level of medical referral services, but IVF Media also recognizes that you expect us to treat this information appropriately.
This Legal Notice describes the types of personal information that IVF Media may collect about you via our websites, email or any technological platform, in compliance with applicable legal and regulatory requirements, the purposes for which IVF Media use the information, the circumstances in which IVF Media may share the information and the steps that IVF Media take to safeguard the information to protect your privacy.
Data Security
IVF Media uses all reasonable efforts to maintain physical, electronic, and administrative safeguards to protect your personal information from unauthorized or inappropriate access. IVF Media endeavors to restrict access to information about you to IVF Media personnel who need to know the information to respond to your inquiry or provide requested services.
Although IVF Media uses all reasonable efforts to take steps to provide a secure environment for users accessing our websites, email or any technological platform, IVF Media cannot guarantee confidentiality or security of the personal and other information being provided. IVF Media makes no warranty whatsoever to you, express or implied, regarding the security of our websites, email or any technological platform, including with respect to the ability of unauthorized persons to intercept or access information transmitted by you through the internet.
Website Use
By using our websites, you are agreeing to the terms set forth by IVF Media. IVF Media reserves the right, at its discretion, to change, modify, add, or remove portions of this policy at any time.
The IVF Media websites have been prepared by IVF Media for general informational and advertising purposes only and are not intended and should not be considered to be medical advice or medical opinion. Furthermore, any reference, list, or description of any medical matters should not be considered as an indication or prediction of results in any other seemingly similar or dissimilar matter, since each person’s circumstances are unique. Prior results do not guarantee a similar outcome.
IVF Media does not warrant that the information contained in our websites is accurate or complete, and hereby disclaims any and all liability to any person for any loss or damage caused by errors or omissions, whether such errors or omissions result from negligence, accident or any other cause. Use of stock photography on our websites is used for graphical representation only and may not depict actual doctors, members of the business or clients. IVF Media is not responsible for viewing any material on our websites where such material does not comply with all laws and rules of professional ethics of the country in which such person is located.
IVF Media is not responsible for, and makes no representations or warranties about, the contents of web sites to which links may be provided from our websites. IVF Media does not necessarily sponsor, endorse or otherwise approve of the materials appearing in such sites.
On occasion, IVF Media may utilize anonymous browser cookies for the purposes of re-marketing and online advertising. Cookies are normally small text files provided with identification tags that are stored in the browser directory or program data subfolders of a personal computer or device. Cookies are generated in some instances when an individual uses their browser to visit our websites. No personally identifiable information is stored within these cookies, only browser information. Visitors to our websites may opt-out of receiving these cookies by rejecting their consent.
Client Relationship
Transmission, receipt or use of our websites in any part and/or contacting any Person listed on the websites by email, fax, letter, or voicemail does not constitute nor create a business or client relationship. No recipients of content from our websites should act, or refrain from acting, based upon any or all of the contents of our websites. Representation by IVF Media is not guaranteed. A business-client relationship will not exist until we have reviewed the matter directly with you, and agreed upon the terms of the contract/referral, with a written and signed agreement. Any information sent to IVF Media with no existing client relationship is done so on a non-confidential basis.
Privacy
IVF Media respects your privacy. There are parts of our websites where IVF Media may need to collect Personal or Special Category (sensitive) information from you for a specific purpose, such as to provide you with certain information you request. If you voluntarily submit information to our websites, IVF Media may record and use any personally identifiable information, such as your name, phone number and email address, for reasonable business purposes including, but not limited to, fulfilling your request and marketing and business communications and you expressly agree with the collection, use, storage and handling of your personal data as set out in these terms. If you do not provide all the information IVF Media needs, IVF Media may not be able to give you the information or services you require. Any personal information transmitted through IVF Media websites, email or any technological platform, including requests for newsletters, articles, brochures, documents, and event information, may be disclosed to third parties and under certain circumstances, where it is legally obligated under applicable government law. IVF Media is not responsible for the content nor the privacy practices of any hyperlinks to third party’s sites. By using our websites, you are agreeing to the terms set forth in IVF Media’s privacy and disclaimer policies. IVF Media reserves the right, at its discretion, to change, modify, add, or remove portions of this policy at any time.
Internal Disclosure
In order to provide efficient and reliable services and to improve service options available to you, IVF Media may share your personal information with our subsidiaries or affiliates. For this purpose, IVF Media may transfer the information you provide to an IVF Media affiliate in another country that does not have similar data protection legislation and may provide a lower level of protection for your information. By submitting any information, you consent to these transfers. IVF Media has taken certain measures to try to ensure the security of your information.
RECIPIENTS OF DATA AND SPECIAL CATEGORY (SENSITIVE) DATA
The recipients of your special category or sensitive medical and personal data you share- may be:
- IVF Media Ltd., Suite 10732, 26/27 Upper Pembroke Street, Dublin, D02 X361, Ireland, the operator of these websites and referral services.
- IVF Clinic(s) of your choice by completing the clinic’s contact form – data is processed by IVF clinics – pursuant to art. 6(1a) of GDPR. These clinics treat your data as special category data, which may contain information about your medical history
- IVF Clinics and other Partners organizing special activities (i.e. promotions, surveys) for which filling out the consent form is a prerequisite for participation
- Patient Experience Team – authorized contractors by IVF Media Ltd.:
– Joanna Jewell, Head of Patient Experience Team
External Disclosure
IVF Media may share your personal information and/or special category data (“Personal Information”) with other third-parties IVF Media have contracted with to provide services for you. These third-parties are required to maintain the confidentiality of such information to the extent they receive it and to use your personal information only in the course of providing such medical services and only for the purposes that IVF Media has agreed/contracted them.
IVF Media may also release information about you if you direct us to do so, or if IVF Media is required or authorized by law to make disclosures to the government or private parties in connection with a lawsuit, subpoena, investigation or similar proceeding, or to protect against fraud and to otherwise cooperate with law enforcement or regulatory authorities.
Where you have provided personal information to us, you expressly consent to the sharing of such personal information with third parties for the purposes set out in this section.
The data that we collect from you may also be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or another third party. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your personal information, your payment details and the provision of medical support services (Special Category Data). By submitting your personal or special category data, you explicitly agree to this transfer, storing or processing outside the EEA. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and the relevant Data Protection laws. Further details may be obtained in our International Data Transfer Policy, which is available upon request.
Changes
We reserve the right to change this Legal Notice from time to time at our sole discretion. If we make any changes, we will post those changes. Your continued use of our websites or services after we make changes is deemed to be acceptance of those changes. Please check our websites periodically for updates.
About US
IVF Media Limited is made up of different legal entities and partnerships registered in different countries, some of which are limited liability entities. IVF Media affiliates are constituted and regulated in accordance with relevant local regulatory and legal requirements and operate in accordance with their locally registered names. The use of the name IVF Media is for description purposes only and does not imply that the IVF Media affiliates are in a partnership or are part of the IVF Media Ltd. The responsibility for the provision of services to the client in each location is defined in the terms of engagement between the instructed business and the client.
In Ireland, IVF Media is a limited liability company registered in Ireland, company registration number 623124, whose registered address is: Suite 10732, 26/27 Upper Pembroke Street, Dublin, D02 X361, Ireland., regulated by the Laws of Ireland.
Contact Us
In certain jurisdictions, you may have certain rights under applicable laws to access, rectify or delete your personal information held by us and to object, where legitimate, to the processing of data relating to you.
To make any request described above, send an email to [email protected]. When contacting us, please be sure to provide us with your exact e-mail address, name, address and/or telephone number(s) in order to be sure we handle your request correctly.
Your Rights
You have the right to access any personal information that IVF Media processes about you and to request information about: –
- What personal data we hold about you
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has/will be disclosed
- How long we intend to store your personal data for
- If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.
Lodging a Complaint
IVF Media only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.
IVF Media Limited
Contact name
IVF Media Ltd., Suite 10732, 26/27 Upper Pembroke Street, Dublin, D02 X361, Ireland.
[email protected]
National Supervisory Authority
Data Protection Commission
21 Fitzwilliam Square South
Dublin 2
D02 RD28
Ireland
Phone: +353 (0)761 104 800